Stop Losing Fuel.
Start Controlling
Every Liter.
Unmanaged fleets lose up to 30% of their fuel budget to fraud and waste. Vetrol gives you vehicle-level authorization, real-time settlement, and a full audit trail — so every liter is accounted for.
RECENT TRANSACTIONS
Fleet fuel is your largest
uncontrolled cost.
Without a closed-loop system, fuel disappears to waste, fraud, and manual error — with no way to prove it or stop it.
of every fuel budget in unmanaged fleets vanishes to fraud and waste — every single month.
Without Vetrol
Unmanaged · Exposed · Losing money
Ghost fueling
Fuel drawn at the pump with no vehicle present. Attendants pocket the cash; your account is debited.
Driver–attendant collusion
Drivers and staff work together to inflate volumes — impossible to detect without a closed system.
Manual reconciliation
Hours every month cross-referencing receipts, invoices, and spreadsheets — with no accuracy guarantee.
Zero real-time visibility
You find out about fraud weeks later, buried in a report. By then, the damage is done.
Disputed invoices
Operators and fleet managers each have their own numbers. Disputes drag on with no resolution.
Up to 35% of fuel wasted
The industry average for unmanaged fleets. Every month. Every year. No end in sight.
With Vetrol
Controlled · Secured · Profitable
Every vehicle verified at the pump
An encrypted Vehicle Tag must authenticate before a single liter is dispensed. No tag, no fuel — full stop.
Zero human override possible
The POS device validates against your rules automatically. No attendant can bypass the system.
Instant automated settlement
Every transaction is matched and settled the moment it happens. Finance sees it in real time.
Live alerts and instant blocking
Out-of-rules attempts are blocked on the spot and logged immediately — vehicle, station, timestamp.
One shared source of truth
Fleet managers, finance, and station operators all read from the same immutable ledger. No disputes.
0% fraud tolerance, always
Not a target — a guarantee enforced by hardware and the rules engine on every single transaction.
Everything your fleet needs.
Nothing it doesn't.
Four pillars that cover the full lifecycle of fleet fuel management — from vehicle onboarding to automated reporting.
Secure Fuel Authorization
Vehicle-level Vehicle Tag identity ensures only approved vehicles, at approved stations, within approved limits can fuel. No cards. No PINs. No abuse.
Real-Time Processing
Every fueling event is validated and settled instantly. All stakeholders see the same data simultaneously — no delays, no disputes, no manual approval.
Control & Reporting
Full fuel volume visibility, cost-per-vehicle dashboards, automated reports, and exports. Every liter tracked. Every franc accounted for.
APIs & Integrations
Connect Vetrol to your ERP, accounting software, or fleet management system via secure webhooks and a fully-documented REST API.
From first vehicle
to full fleet — in
three steps.
Vetrol is designed to deploy fast and run without friction. No lengthy integrations, no manual processes. Just clean, auditable fuel control from day one.
See it in actionVehicle Onboarding & Rules
Define your fleet's rules before a single liter is dispensed. Whitelist stations, set volume limits, configure time windows, and assign Vehicle Tag identities to each vehicle. Control starts before the first fill.
Real-Time Fueling & Validation
When a vehicle arrives at a station, the attendant scans the vehicle tag using the
Vetrol POS device. Authorization is checked against your rules in milliseconds.
If Approved — the attendant proceeds with fueling the vehicle.
If Denied — the transaction is
blocked on the spot. No opportunity for fraud.
Settlement, Insights & Reporting
Every transaction is recorded, settled, and surfaced in your dashboard immediately. Export to CSV, connect via API, or receive scheduled reports. Every liter tracked. Every franc explained.
Built for the realities of
African fleet operations.
We don't sell generic software. We build fuel infrastructure that understands your market, your fleet, and your operational reality.
Strategy-First Approach
We don't install and disappear. Before deployment we understand your fleet, your fueling patterns, and your biggest exposure points — then design rules that fit your operational reality, not a generic template.
Reliable & Scalable
Whether you run 5 trucks or 5,000, Vetrol's infrastructure is built to scale without degradation. High-availability architecture designed for markets where downtime has real cost.
End-to-End Verification
No blind spots. No manual reconciliation. Every fueling event — authorized or attempted — is logged, timestamped, and surfaced. You always know exactly what happened and when.
Transparent Operations
Operators, fleet managers, and finance teams all see the same real-time data. Clarity replaces assumptions. Disputes disappear when the ledger is shared, immutable, and always current.
Multi-Currency Settlement
Vetrol is live in Rwanda with expansion into East Africa underway. One vehicle tag will work seamlessly across every Vetrol-enabled station as new markets go live. Settlement is always in the correct local currency — no manual conversion or reconciliation required.
Partnership-First Model
We're not just a SaaS vendor. We act as your fuel infrastructure partner — helping you expand, optimize, and adapt your fuel management as your fleet and market evolve.
Live in Rwanda,
expanding East Africa.
Vetrol is live in Rwanda with infrastructure, station partners, and active fleets on the ground. Expansion into Kenya, Uganda, Tanzania, and Zambia is underway — more markets launching soon.
Trusted by fleet operators
in Rwanda.
Hear from the operations managers and logistics teams who run Vetrol every day.
"We were writing off nearly 30% of our fuel budget as 'variance' every quarter. Vetrol showed us exactly where it was going — and stopped it immediately. We recovered the platform cost in the first two months."
"We run 30 trucks on the Kigali–Musanze and Kigali–Huye corridors. Before Vetrol, manual records never matched. Now every fill is settled in real time — our reconciliation went from three days a month to zero."
"Our construction sites span the whole country. With Vetrol's station whitelist and volume limits, a driver physically cannot fuel outside their assigned route. That level of control simply wasn't possible before."
Connect Vetrol
to anything.
Vetrol exposes a fully-documented REST API and real-time webhook events, so your team can pipe fuel data directly into whatever tools you already run — ERP, accounting software, fleet platforms, or custom dashboards.
No lock-in. No middleware. Every fueling event, authorization decision, and report is available as structured data the moment it happens.
Webhook events
Push real-time transaction events to any endpoint — the moment a vehicle fuels, your system knows.
REST API
Query vehicles, transactions, limits, and reports programmatically with a standard JSON API.
CSV & scheduled exports
Automated daily or monthly exports delivered to your inbox or file system — no manual downloads.
{
"event": "transaction.authorized",
"timestamp": "2025-04-19T09:14:33Z",
"vehicle_id": "KGL-432-B",
"station": "Kigali Central Station",
"fuel_type": "diesel",
"liters": 45.0,
"amount_rwf": 103635,
"rule_matched": "daily_limit_200L",
"pos_device": "vetrol-pos-kgl-001"
}Connect to any system
Waste drops to near zero.
Within the first month.
Teams switching from manual fuel management or fuel cards see waste fall from 30–35% down to under 3% in the first weeks of deployment — not because staff change behaviour, but because the system makes waste physically impossible.
Before Vetrol — 30–35% of fuel spend is lost to ghost fueling, collusion, and untracked waste every month.
After Vetrol — variance drops to under 3% within 30 days and stabilises. The savings are permanent.
Fuel waste by month
How much is fuel waste
costing your fleet?
Enter your fleet details to see your estimated annual recovery. Based on an average 35% reduction in fuel waste across Vetrol-deployed fleets.
Your fleet details
Fuel type
Estimate based on 35% average waste reduction. Actual savings vary by operation. All prices in Rwandan francs (RWF).
Your estimated savings
Potential annual savings
recovered every year with Vetrol
Ready to stop guessing
and start controlling?
Let's replace guesswork, leakage, and manual tracking with a secure, transparent fuel system built for real operations. Book a 30-minute call to see how Vetrol fits your fleet.